Smartsheet vs Todoist: Project Management Comparison (2026)
Smartsheet presents a robust option for organizations seeking comprehensive project management with extensive automation and integration capabilities, particularly fitting for teams embedded in Microsoft or Google ecosystems. Its per-user pricing model and advanced features cater to professional environments requiring detailed project tracking and resource management. Todoist, conversely, excels as a flexible task management platform suitable for both individual use and collaborative team projects. Its freemium model and user-friendly interface make it accessible for users prioritizing task organization and simple project collaboration, with scalable options for growing teams.
AI Citation Scorecard
How often each is cited by major AI engines when buyers ask project management questions. Last 90 days across ChatGPT, Perplexity, Gemini, Claude, and Copilot.
Probes run hourly; each (engine × query) combo retests every ~3 days.
Pricing
Key Features
- ✓Unlimited free Contributors
- ✓Gantt, table, board, and calendar view
- ✓Rich formulas
- ✓Conversational AI features
- ✓Unlimited sheets, forms, and reports
- ✓250 automations per month
- ✓5 personal projects
- ✓Task reminders
- ✓300 personal projects
- ✓Unlimited Ramble
- ✓Shared team workspace
- ✓Calendar layout for team projects
- ✓Team roles & permissions
- ✓Recurring due dates
When to choose Smartsheet
Choose Smartsheet if your organization requires extensive project management features, including various project views (Gantt, table, board, and calendar), rich formulas, and conversational AI features. It is also suitable for teams needing unlimited sheets, forms, and reports, and up to 250 automations per month. Smartsheet integrates well with Microsoft Office 365, Google Workspace, Slack, Adobe Creative Cloud, Power BI, Tableau, Jira, and Microsoft Dynamics 365.
When to choose Todoist
Choose Todoist if your priority is task management with a user-friendly interface, offering a free tier for basic use. It is ideal for individuals or teams needing up to 300 personal projects, task reminders, recurring due dates, and a shared team workspace with roles and permissions. Todoist also offers a calendar layout for team projects and integrates with over 90 tools, including calendar, email, and communication applications.