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Notion vs Trello: Project Management Comparison (2026)

Notion is a versatile workspace with AI capabilities and granular permissions, suitable for teams needing extensive customization and diverse integrations. Trello is a project management tool known for its user-friendly interface and Kanban-style boards, ideal for visual task management and teams prioritizing simplicity and mobile access.

AI Citation Scorecard

How often each is cited by major AI engines when buyers ask project management questions. Last 90 days across ChatGPT, Perplexity, Gemini, Claude, and Copilot.

Trello leads overall — 33% cited vs Notion 13% across 60 probes.
ChatGPT
Notion
2 / 6 probes
33%
Good
TrelloLeads
6 / 6 probes
100%
Excellent
Perplexity
Notion
0 / 6 probes
0%
Invisible
Trello
0 / 6 probes
0%
Invisible
Gemini
Notion
0 / 6 probes
0%
Invisible
Trello
0 / 6 probes
0%
Invisible
Claude
Notion
2 / 6 probes
33%
Good
TrelloLeads
4 / 6 probes
67%
Excellent
Copilot
Notion
0 / 6 probes
0%
Invisible
Trello
0 / 6 probes
0%
Invisible
Scale:NoneLowFairStrongExcellent

Probes run hourly; each (engine × query) combo retests every ~3 days.

Pricing

Notion
Starting price
$0/member/month
Free tier
Yes
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Trello
Starting price
$5/user/month
Free tier
Yes
trello.com ↗
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Key Features

Notion
  • ✓Trial AI capabilities
  • ✓Publish a Notion page to the web
  • ✓Connect multiple Calendars
  • ✓Unlimited file uploads
  • ✓Granular database permissions
  • ✓Notion Calendar
  • ✓Basic forms
  • ✓Unlimited collaborative blocks
Trello
  • ✓Unlimited cards
  • ✓Custom backgrounds & stickers
  • ✓Unlimited storage (10MB/file)
  • ✓iOS and Android mobile apps
  • ✓Advanced checklists
  • ✓Collapsible lists
  • ✓Workspace-level templates
  • ✓SAML SSO via Atlassian Guard

When to choose Notion

Notion is suitable for users who require AI assistance, web publishing of pages, calendar integrations, unlimited file uploads, and granular control over database permissions. It also caters to those who need basic forms and unlimited collaborative blocks. Its extensive integrations with platforms like Gmail, GitHub, Asana, and Zapier make it ideal for teams with diverse tool ecosystems.

When to choose Trello

Trello is suitable for users who prioritize unlimited cards, custom backgrounds and stickers, and mobile access via iOS and Android apps. It is also well-suited for teams that benefit from advanced checklists, collapsible lists, and workspace-level templates. Its SAML SSO via Atlassian Guard feature makes it a fit for organizations with specific security requirements. Trello’s integrations with Slack, Microsoft Teams, Google Drive, and Salesforce cater to teams using these core communication and productivity tools.

Frequently Asked Questions

What are the key differences in free tier offerings?
Both Notion and Trello offer a free tier. Notion's free tier includes features such as trial AI capabilities, publishing pages to the web, connecting multiple calendars, and unlimited collaborative blocks. Trello's free tier includes unlimited cards, custom backgrounds and stickers, and unlimited storage (with a 10MB/file limit).
How do their integration ecosystems compare?
Notion offers a broader range of integrations, including Slack, Google Drive, Gmail, GitHub, Asana, Zapier, Salesforce, and Microsoft Teams. Trello integrates with Slack, Microsoft Teams, Google Drive, and Salesforce.
What are the core functional differences beyond free tier features?
Notion provides granular database permissions, Notion Calendar, basic forms, and unlimited file uploads. Trello offers advanced checklists, collapsible lists, workspace-level templates, and SAML SSO via Atlassian Guard.
Which platform offers better mobile support?
Trello explicitly states availability of iOS and Android mobile apps. Notion does not specify mobile app availability in the provided data.
What are the differences in storage and upload capabilities?
Notion offers unlimited file uploads. Trello offers unlimited storage with a 10MB/file limit.

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